What does friendly reminder mean
Today we are talking about how to get someone to do something in a friendly way in English. A long time without writing you. Is that phrase rude? What other polite phrases can I use to refer about a topic that need to be reminded by someone? Thank you for all your hard work.SEE VIDEO BY TOPIC: How to Request an Email Reply - Learn to Write Well in English
This is a gentle reminder regarding the email below
After starting out as a fun and hip medium of communication that gained popularity in the s, email has grown one of the most reviled forms of communication. Over the more than two decades that email has become a natural part of the modern workplace, people have developed some basic rules of email etiquette to guide the use of the medium.
Still, some people have found ways to use email as a subtle tool for passive aggressiveness in certain situations. One of the times when people commonly use email as a tool for passive aggression is in situations where they need to send email reminders. Source: ExpertSender. Picture this scenario: You sent an email to a colleague a couple days ago requesting some information that you need to include in a report you are working on.
They did not even acknowledge receiving your email. At this point, you are probably very annoyed with your colleague, but because you want to maintain an air of professionalism, you send them an email with the following message:.
Put simply, the friendly reminder is an attempt at asking for something we should have already received in a polite, non-confrontational manner. While the intention of sending the friendly reminder is to be polite and professional, it might be sending the wrong message. The friendly reminder reeks of cowardice and insincerity, and most of the people you send the friendly reminders to might be secretly hating you for that.
They know you are displeased because of having to send a reminder, and therefore your thinly veiled polite reminder does not cut it.
Your choice of words when communicating, whether in person or in writing, has a huge impact on how your message is perceived by the other party. According to Georgetown University professor Deborah Tannen , who is also the author of Talking from 9 to 5: Women and Men at Work, the words you use in your communication can boost or deflate your credibility.
It makes whoever is saying these words seem wishy-washy, like they are not sure of what they are saying. Such words are an expression of self-doubt, which can make whatever you are saying seem less credible. Who are you more likely to listen to?
Of course the one who gives their opinion without being apologetic about it. It minimizes the impact of your message and makes it less credible, giving the recipient of your email a reason to disregard what you are saying.
If you want to be taken seriously, drop the phrase. Normally, when people are communicating with someone who outranks them in the organizational hierarchy, they tend to use more subordinate language. However, this is the wrong approach, since it makes you seem like a pushover, like someone who cannot assertively stand up for themselves.
It is possible to be polite while still being assertive. Dropping the phrase will make you look more professional. The average office worker receives emails every single day , according to DMR reports. Within these 8 hours, not only is a person supposed to read, work on the requests and reply to these emails, they also need to accomplish other work related tasks.
In order to get all the important tasks completed within the constraints of time, people resort to prioritization, working on the important and urgent stuff first and leaving other stuff for later.
If you want to get a quick response, you need to drop the phrase and directly ask for what you need. We have seen some of the reasons why you need to stop just sending friendly reminders to your colleagues. But then, how do you write and effective reminder email without trivializing your message or making yourself look like a pushover?
The subject line is one of the most important parts of a reminder email. If your recipient has a lot of emails in their inbox, the subject line is what determines whether they will open your email or not. If you want the recipient to act on your email with the seriousness it deserves, you need a subject line that grabs their attention and communicates the seriousness or urgency of your reminder. After writing the subject line, most people do not care about the salutation of their email.
They jump right into the email body. However, if you want your reminder email to be received well, you need to use a proper salutation, addressing the recipient by their name if possible. Having written a great, attention catching subject line and used a proper and appropriate salutation, you can now move on to the body of your email, which should cover your actual reason for sending the reminder.
First sentence s : While we said that you need to avoid the friendly reminder phrase, this does not mean that your message needs to be harsh. Therefore, it is always a great idea to start your email on a positive note. Find something positive to say to the recipient as the opening line of your email.
Main Message : This is the part where you communicate the reason behind your message. You want this part to be as clear as possible. Explain what it is you are reminding the person about a late payment, overdue work, a late shipment, requested information, etc.
Of course, when you send a reminder, you expect them to take some action to remedy the situation. If you are expecting the person to send you some work, make this clear and mention when you need the work. In the case of something like a late shipment, you might decide to ask to request a refund instead. The clearer your expected action is, the easier it is for the recipient to actually do what you want.
Finally, you need a final sentence and your email signature to close off your reminder email. Here, you want to once again end on a positive note. Since you are assuming that the recipient is going to respond to your email and take the desired action, you can end by thanking them in advance for their action. If you are well acquainted to the recipient and therefore used an informal tone, your closing should be informal as well.
If you stick to the above pointers when writing your reminder email, you will end up with an email like the one below. I am working on the Q2 report which is due at the end of the month, and I wanted to remind you that I am still missing your data, which I need for the report.
Below is what I still need from you:. Please send these by Friday, March 19 th at the very latest. As you can see, the above example uses a subject line meant to catch the attention of the recipient, uses an appropriate salutation, starts with a positive opening line and quickly moves on to the body of the email.
The sender remains polite and professional without watering down their message. The sender then mentions when they need the data and closes on a positive note by giving thanks for the anticipated cooperation. Email is a great way of communicating at the workplace, mainly because of its ease of use and convenience. When you need to remind someone of something, email is the easiest way to communicate your reminder to the person. Sometimes, however, your email reminders might go unanswered.
If you find that you have sent more than one reminder email and have not gotten any response, yet you urgently need something from the person, it might be time to try other methods of reaching out to the person. In such situations, one of the best approaches is to pick up the phone and call the person. The phone is much harder to ignore compared to an email. Calling the person also conveys the urgency of the matter.
If you decide to call the person, there are some basic phone etiquette guidelines to keep in mind. These include:. Aside from picking the call, there are other ways of reminding someone about something they need to do. If you are in the same office, you can simply walk over to their office or desk and ask them about whatever it is you need.
The meeting invite will loom on their calendar unless they decide to click ignore on the meeting request. If they accept the meeting, you can then request whatever it is that you need.
Sometimes, despite your best efforts to get the other person to respond, and despite trying different methods, some people will never give you the response you need. If you find yourself in such a situation, what you need to do is to send a final follow-up message requesting for whatever you need and explaining your next steps in case you get no response. For instance, if Edgar Pierce fails to respond to our email example above, and other subsequent follow ups, Kelvin might send a final reminder with the following line added just before the closing line.
Instead, follow the guidelines outlined in this article to send a polite yet assertive reminder email that will be treated with the seriousness it deserves. E-mail is already registered on the site. Please use the Login form or enter another. You entered an incorrect username or password. Technology is advancing. Actually, in the last few decades, the world went through a massive change ….
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This is a gentle reminder regarding the email below
To save this word, you'll need to log in. Whenever she heard music, or when she played the guitar he had given her, Felicity thought of her grandfather's gravelly voice singing along, happily out of tune. I run the risk of missing a reminder because I often silence my phone when I am on the air or recording in the studio. See more words from the same year Dictionary Entries near reminder Remijia remilitarize remind reminder remindful remindingly remind someone of.
Sentences Mobile The first time she forgets to water, try a gentle reminder. A gentle reminder : Watch where you're hitting the ball. I think this is actually a gentle reminder to them. Firstly, a gentle reminder of etiquette for Mark?
English to Hindi Meaning :: gentle reminder
If both are correct, then what's the difference between " Just a kind reminder" and " Just a kindly reminder"? Kind being an adjective describing reminder. Kindly is an adverb describing how it is being given. I think we would find that in some cases the first sentence is being used incorrectly where they actually mean the second second sentence. FYI: I find that "Just a friendly reminder" is more commonly used. Students: We have free audio pronunciation exercises. I agree with CJ. Just a kind reminder , please be on time for the exam tomorrow. Kindly is an adverb describing how it is being given I have to disagree.
friendly reminder or kindly reminder?
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Please tell me how to send the 1st remainder letter and 2nd remainder letter for asking for the report. Jan to Feb We met last week at the [Name of Event or Location].
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Here are five lesser known email etiquette breaches that you might still be making. Waiting to respond to an email until you know the answer — even if it takes days. In reality, though, your boss might appreciate you handling the query and saving her time — and might be concerned if she notices that you never chime in when you could be fielding routine queries. Just reading it makes the muscles in my upper back tense up. I am amused by it.
Everyone Secretly Hates Your “Friendly Reminder” Email
Or, do you use your smart phone or computer to remind you what you are supposed to do? I am one of those people who has to make lists to remember what lists I already made. OK, I might be exaggerating but not by far…. The point is we all have a lot of things on our minds. This makes it hard to remember even important things.
Sending a Meeting or Session Reminder
Updated: March 29, References. Writing a friendly reminder email can be tricky. You don't want to come across as pushy or impatient, but it's important to get your message across.